Searching for Company Records in Mexico

If you are looking for information on a good standing equivalent for Mexico, please see ourarticle: https://ibcf.wordpress.com/2015/08/13/global-good-standing-equivalents/

But let’s step back for a moment, and address what information is needed in order to obtain, or search for, a company’s records in Mexico.

There are 32 states in Mexico, including the Federal District (Distrito Federal, where Mexico City is located). Within each of those 31 states are Mexican Public Registries of Property and Commerce (Registro Público de la Propiedad y de Comercio) in major cities. There is no national commercial registry for companies in Mexico, meaning, searches for an entity’s records are conducted on a local basis, and usually, in person. There are several hundred Public Registries in Mexico, and very few have searchable online access. For example, in the state of Mexico alone, there are 19 public registries.

Typically, a company is registered in the nearest commercial registry of its principal business office. However, that is not necessarily true. A company may have an office address outside Mexico City, but its records could be held in the Public Registry in Mexico City – or, it’s also possible that the company’s records are in Jalisco state. The only way to know for certain where a company’s records are located is to look at the company’s formation documents or evidence of registration.

Given this background, when asking IBCF to obtain a GS equivalent in Mexico, your IBCF service representative will need you to provide as much information as possible, including:

  • Full company name;
  • Location and/or date of registration;
  • Company’s address;
  • In the case of Mexico City, it is preferable if we have the folio number (which is all numeric);
  • Any company documents (in Spanish or English), which will help us narrow down where to search;
  • The company TAX ID or RFC in Spanish, which is alpha numeric, with the first few letters typically from the company’s name, doesn’t aid in the search.

Without the above information, searching for a Mexican company’s records may sound like looking for the proverbial needle in a haystack.  To a certain extent, that is true, but with decades of experience behind us, IBCF is sometimes able to locate the registry and the company’s records.

Don’t know where to start?  Just contact your IBCF representative. Email clientsupport@ibcf.com or call us at +1 845 398 0900.

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